RFP

Culturally Responsive Lesson Planning

PURPOSE

In accordance with N.J.S.A.19:44A-20.4 et seq. and 2 CFR 300.320 the Queen City Academy Charter School  (“Board”) is requesting proposals (“RFP”) from Educational Professional Services Organizations Licensed to teach in New Jersey.  It is the intention of the Board to retain professionals that can write lesson plans based off of our current curriculum objectives that are culturally responsive. These services are funded through the Charter School Program Grant Funding  and shall be subject to any and all requirements thereunder.  The RFP is being issued as a “Fair and Open Process” and the resulting contract, if any, shall be awarded based on a determination of the best interest of the Board of Education price and other factors as set forth in this RFP. The requests are being made to ensure the District receives the highest quality service at a fair and competitive price.

SCOPE OF SERVICE

The Queen City Academy Charter School seeks to partner with an Educational Professional Services Organization that values DEI. Through this partnership we seek to advance the goal of ensuring our students, regardless of race, creed, color, national origin, ancestry, age, marital status, affectional or sexual orientation, gender, gender identity or expression, religion, disability, or socioeconomic status, are provided equal access to educational programs and services by Queen City Academy. Have access to lessons that are rigorous and culturally relevant based on our current curriculum objectives. Lesson plans will be based on the New Jersey Student Learning Standards (NJSLS), offering differentiated instruction, formative assessments aligned to the NJSLS, and provide teachers with the pedagogical techniques and content needed to increase scholar achievement.

We seek to find a partner that can help us to achieve our goal by doing the following:

• Deliver culturally responsive lesson plans that are aligned to our current curriculum objectives and the New Jersey State Learning Standards / NJSLS 
• Plans must inform the teacher of both pedagogical and content knowledge delivery best practices. 
• Lesson plans will cover both Math and ELA 
• All the Math and ELA plans must approach learning from a constructivist lens, thereby allowing scholars lived experiences to be central in their learning. 
•  Plans should be written to provide for delivery as a 50, 80 and 100 minute class block. As scheduling from year to year can vary. Therefore, lesson plans must be adaptable 
• All plans must include a method of assessment for the daily learning objectives
• Plans must include the following: connection to CRP, discourse strategies, performance based tasks, student centered, and assessment.

QUALIFICATIONS OF RESPONDENTS

ALL SUBMISSIONS SHALL INCLUDE THE FOLLOWING MINIMUM INFORMATION:

1. Name of the individual(s) to be assigned to perform the tasks.
2. Professional experience and education of the individual(s) to be assigned including a listing of experience (if any) with the Queen City Academy Charter School /or experience with other New Jersey Boards of Education. Experience in providing school curriculum and lesson planning support
3. A statement concerning the ability of the individual to perform tasks assigned by the  Queen City Academy Charter School in a timely fashion.
4. Professional licenses and certifications held by the individual(s) 
5. A list of three professional references with addresses and telephone contact numbers.  Two must have direct knowledge relating to your experience in the requested service.
6. Evidence that  the team of professionals are knowledgeable around providing culturally responsive curriculum that is rigorous and aligned to state and national standards
7. A copy of your New Jersey Business Registration Certificate.
8. IRS Form W-9 for Request for Taxpayer Identification Number
9. C.271 Political Campaign Contribution Disclosure
10. RUSSIA-BELARUS & IRAN Investment Activities Disclosure
11. Affirmative Action Language - Exhibit A
12. Employee Information ReportForm AA-302 OR Certificate of Employee Information Report (CEIR)

Forms for ITEMS 8-13 can be downloaded here.

CRP Lesson Plans Document Link

CONTRACT PERIOD

The term of contract is for May 2023 through September 30, 2023 

PRESENTATION PACKAGE – Submit the RFP Response

The Queen City Board of Trustees seeks from all participating respondents’ information that will assist the district in selecting the respondent who will provide the highest quality services at a fair and competitive price.

All respondents shall prepare a presentation package to be submitted with the RFP.  The following shall be included in the presentation package:

• TECHNICAL CRITERIA

1. Description of Services

All respondents should list all services to be rendered with their explanation in detail of how the services will be provided in alignment within the scope of work to provide ELA and Math lesson planning in a culturally responsive constructivist approach. 

Respondents by submitting a proposal acknowledge that they fully understand the scope of work, activity and service.

• MANAGEMENT CRITERIA

1. Transmittal Letter – Proposal

Each respondent shall submit a transmittal letter with the RFP that identifies the person submitting the proposal and includes a commitment by that person to provide the service required by the Board of Education.

1. Qualifications: Relevant Experience

All respondents shall submit evidence and documentation highlighting qualifications and experience they have that will assist the district in the evaluation and selection process.  

• COST CRITERIA

1. Fee Proposal

All respondents are to submit a fee proposal that complements the service that is being requested.  Each proposal should be itemized to identify each course. 

The school district uses a purchase order system for payment to professionals.  The Lesson Planning / Curriculum Services provider selected will be paid at the completion of each course.

The letter of transmittal is to be addressed and mailed to:

Christopher M. Lessard, School Business Administrator

Queen City Academy Charter School
815 W. 7th Street
Plainfield, New Jersey NJ 07060

Reminder:  The Letter of Transmittal and the Presentation Package are to be submitted with the RFP package.

SUBMISSION OF RFP PACKAGE

All responses to this Request for Proposals (which must include both the Presentation Package and Required Forms Package) are to be addressed to:

Christopher M. Lessard, School Business Administrator

Queen City Academy Board of Trustees
815 W. 7th Street
Plainfield, New Jersey NJ 07060

SUBMISSION DEADLINE

The deadline to submit a Response to this Request for Proposals (which must include both the Presentation Package and Required Forms Package) is:

Monday, May 15, 2023
11:00 a.m.

AWARD OF CONTRACT/SELECTION CRITERIA

It is the intention of the Queen City Academy Board of Education to award the contract to the respondent based upon relative experience, qualifications and ability to provide the highest quality of service at fair and competitive prices.

The selection criteria to be used in awarding a contract for the services described herein, shall include:

1. Qualifications of the individuals who will perform the tasks and the amounts of their respective participation;
2. Experience in providing the professional services requested by the Board of Education and references related thereto; and familiarity with the School District ;
3. Ability to perform the tasks in a timely fashion, including familiarity with the subject matter and the Board of Education;
4. Recent, current and projected workload of the individual or firm;
5. Thoroughness and completeness of the applicant’s submittal;
6. Cost of proposal.

The Queen City Academy Charter Board of Education shall award a contract to a firm or individual that best meets the needs and interests of the Board.

AUTHORIZATION TO WORK

No service shall be rendered unless the successful respondent receives an approved purchase order authorizing the respondent to render the service and has provided the appropriate evidence of licensure and otherwise met the requirements of the RFP and the resulting contract.

EVALUATION PROCESS: METHODOLOGY OF AWARDING CONTRACT

All RFP responses are to be evaluated on the basis of whose response is the most advantageous to all district, price and other factors considered, and whose response will provide the highest quality of service at fair and competitive prices.

The Board of Education will use a one hundred (100) point system in evaluating all proposals.  The criteria to be evaluated are identified below:

	Category	Value Points
I.	Technical Criteria Description of Services Ability to meet the needs of teachers, scholars and district	40 points
II.	Management Criteria Transmittal Letter Qualifications: Relevant Experience	40 points
III.	Cost Criteria Fee Proposal	20 points